EPFO Online Joint Declaration: Detailed Documentation Guide

Required Documents by Category

I. Name and Gender Changes

Acceptable Documents:

1. Aadhaar Card
2. Passport
3. Death Certificate
4. Birth Certificate
5. Driving License
6. Government/PSU/Bank Photo ID
7. School Leaving Certificate
8. Bank Passbook with Photo
9. PAN Card
10. Ration Card
11. Voter ID
12. Pensioner/Freedom Fighter Card
13. Person of Indian Origin (PIO) Card
14. Overseas Citizen of India (OCI) Card
15. SC/ST/OBC Certificate
16. Gazette Notification (for name changes)
17. Valid Visa with Foreign Passport

II. Date of Birth Verification

Acceptable Proofs:

1. Birth Certificate from Registrar
2. School Marksheet
3. Government Service Records
4. Medical Certificate with Notarized Affidavit
5. Passport
6. PAN Card
7. Pension Payment Order
8. CGHS/ECHS Medical Card
9. Domicile Certificate
10. Ration Card

III. Parent Name and Relationship

Supporting Documents:

1. Aadhaar Card
2. PAN Card
3. School Certificates
4. Driving License
5. Passport
6. Ration Card
7. Medical Cards
8. Pension Card
9. Birth Certificate
10. Marriage Certificate
11. Government Photo ID Cards

IV. Marital Status

Verification Documents:

1. Marriage Certificate
2. Aadhaar Card
3. Divorce Decree
4. Passport
5. Notarized Affidavit
6. Ration Card
7. Voter ID

V. Date of Joining

Acceptable Proofs:

1. Employee Register
2. Attendance Register
3. Appointment Letter
4. Employer Letter with ECR

VI. Reason for Leaving

Supporting Documents:

1. Resignation Letter
2. Employer Letterhead Statement
3. Termination Letter
4. Exit Reason Documentation

VII. Date of Leaving

Verification Proofs:

1. Resignation/Termination Letter
2. Experience Certificate
3. Wage/Salary Slip
4. Employer Letterhead Statement

VIII. Nationality

Required Documents:

1. Passport
2. Person of Indian Origin Card
3. Long Term Visa for Minorities
4. Valid Foreign Visa
5. Tibetan Refugee Card

IX. Aadhaar Update

Acceptable Proofs:

1. Aadhaar Card
2. e-Aadhaar with Active Mobile Linkage

Important Documentation Tips

• Ensure documents are clear and legible
• PDF format only
• Maximum file size: 2MB
• No duplicate document names
• Alphanumeric file names
• No spaces in document names

Categorization of Changes

Minor Changes

• Small name spelling corrections
• Gender adjustments
• Minor date of birth variations
• Simple relationship updates

Major Changes

• Significant name modifications
• Date of birth changes over 3 years
• Substantial identity-related updates

Submission Guidelines

• Carefully select appropriate documents
• Verify all information before uploading
• Obtain necessary supporting evidence
• Ensure Aadhaar authentication

Recommended Preparation

1. Gather all potential supporting documents
2. Scan documents in clear PDF format
3. Check document eligibility
4. Prepare for Aadhaar OTP verification

This comprehensive guide provides detailed insights into the documentation requirements for EPFO Online Joint Declaration, helping members navigate the update process effectively.