EPFO Online Joint Declaration: A Comprehensive Guide

Overview

The Employees’ Provident Fund Organization (EPFO) has introduced an online Joint Declaration (JD) process to help members update their profile information accurately.

Key Features

• Allows corrections to employee profile data on the member portal
• Provides a combined form for employees and employers
• Ensures seamless online processing of PF-related activities

Parameters That Can Be Updated

Members can update the following 11 parameters (with limited change allowances):

1. Name
2. Gender
3. Date of Birth
4. Father/Mother Name
5. Relationship
6. Marital Status
7. Date of Joining
8. Reason of Leaving
9. Date of Leaving
10. Nationality
11. Aadhaar Number

Change Limitations

• Maximum of 5 parameters can be changed during the normal course
• Specific number of changes allowed per parameter
• Significant identity-changing modifications require thorough examination

Document Requirements

Proof Documents Needed

• Minor changes: Two supporting documents
• Major changes: Three supporting documents
• Acceptable documents include Aadhaar, Passport, Birth Certificate, etc.

Process Steps

1. Member logs into the EPFO member portal
2. Navigate to Joint Declaration section
   
3. Select parameters to update
4. Upload supporting documents
5. Provide Aadhaar-based OTP authentication
6. Employer verifies the request
7. EPFO processes the final approval

Special Cases

• Closed establishments
• Deceased member scenarios
• Members without UAN or Aadhaar linkage

Important Notes

• Aadhaar seeding is mandatory
• OTP authentication required
• Employers have verification rights
• Limited number of changes allowed per parameter

Access Portal

URL: https://unifiedportal-mem.epfindia.gov.in/memberinterface/

Recommendations

• Carefully review all details before submission
• Prepare necessary documentary evidence
• Ensure Aadhaar is linked and mobile number is updated

Latest Updates

• Notifications issued on 23rd Aug 2023 and 11th March 2024
• Standard Operating Procedure (SOP) updated on 26th March 2024