EPFO Circular: Prominent Display of Form 5A Extract
Summary
The Employees’ Provident Fund Organisation (EPFO) has issued a directive under Paragraph 78(3) of the EPF Scheme, 1952 requiring all establishments covered by the EPF Act to prominently display an extract of Form 5A. The extract can be displayed physically at the main entrance of each establishment or published digitally on the establishment’s website and mobile application.
Statutory Basis
The direction follows a Central Government instruction under Paragraph 78(1) of the EPF Scheme. The Central Provident Fund Commissioner has issued this circular under Paragraph 78(3), making the display requirement mandatory for employers falling within the EPF jurisdiction.
Required Fields in Form 5A Extract
- EPF Code
- Registered Name of the establishment
- Date of Coverage under EPF
- Number of Branches and Primary Branch Address
- Regional Office jurisdiction
Ensure the displayed extract exactly matches the latest filed Form 5A data.
Compliance Timeline
Employers are required to comply within 15 days from the circular date (by 22 October 2025). Non-compliance may attract action under the EPF & Miscellaneous Provisions Act, 1952.
Practical Implementation Steps
- Obtain latest Form 5A details and verify fields.
- Prepare a clear extract layout for display at the entrance and digital publication.
- Ensure the extract matches filed Form 5A exactly.
- For multiple branches, include branch-wise EPF codes and addresses.
- Maintain dated evidence of display (photographs/screenshots).
- Assign a compliance point-of-contact for updates.
Official Circular
Access the official EPFO circular here: EPFO Circular No. Compliance/U/P78/2022/Advocacy/55643/13179 (PDF)
Download Entrance Sign Template (Word File)
To help establishments comply quickly, download the ready-to-use editable template for displaying Form 5A Extract:
Download Form 5A Extract Template (Word File)
Template includes all required fields: EPF Code, Registered Name, Date of Coverage, Number of Branches, Primary Branch Address, and Regional Office Jurisdiction.
FAQs
Is the full Form 5A required for display?
No, only the extract containing the specified fields must be displayed as per EPFO Circular 2025.
Who must comply?
All establishments covered under the Employees’ Provident Funds & Miscellaneous Provisions Act, 1952.
What if details change?
Update Form 5A and the displayed extract immediately. Maintain records of updates and display evidence.
Need Assistance?
For implementation support or Form 5A verification:
Email: info@complianceage.com
Phone: +91 99675 98731