Required Documents by Category
I. Name and Gender Changes
Acceptable Documents:
- Aadhaar Card
- Passport
- Death Certificate
- Birth Certificate
- Driving License
- Government/PSU/Bank Photo ID
- School Leaving Certificate
- Bank Passbook with Photo
- PAN Card
- Ration Card
- Voter ID
- Pensioner/Freedom Fighter Card
- Person of Indian Origin (PIO) Card
- Overseas Citizen of India (OCI) Card
- SC/ST/OBC Certificate
- Gazette Notification (for name changes)
- Valid Visa with Foreign Passport
II. Date of Birth Verification
Acceptable Proofs:
- Birth Certificate from Registrar
- School Marksheet
- Government Service Records
- Medical Certificate with Notarized Affidavit
- Passport
- PAN Card
- Pension Payment Order
- CGHS/ECHS Medical Card
- Domicile Certificate
- Ration Card
III. Parent Name and Relationship
Supporting Documents:
- Aadhaar Card
- PAN Card
- School Certificates
- Driving License
- Passport
- Ration Card
- Medical Cards
- Pension Card
- Birth Certificate
- Marriage Certificate
- Government Photo ID Cards
IV. Marital Status
Verification Documents:
- Marriage Certificate
- Aadhaar Card
- Divorce Decree
- Passport
- Notarized Affidavit
- Ration Card
- Voter ID
V. Date of Joining
Acceptable Proofs:
- Employee Register
- Attendance Register
- Appointment Letter
- Employer Letter with ECR
VI. Reason for Leaving
Supporting Documents:
- Resignation Letter
- Employer Letterhead Statement
- Termination Letter
- Exit Reason Documentation
VII. Date of Leaving
Verification Proofs:
- Resignation/Termination Letter
- Experience Certificate
- Wage/Salary Slip
- Employer Letterhead Statement
VIII. Nationality
Required Documents:
- Passport
- Person of Indian Origin Card
- Long Term Visa for Minorities
- Valid Foreign Visa
- Tibetan Refugee Card
IX. Aadhaar Update
Acceptable Proofs:
- Aadhaar Card
- e-Aadhaar with Active Mobile Linkage
Important Documentation Tips
- Ensure documents are clear and legible
- PDF format only
- Maximum file size: 2MB
- No duplicate document names
- Alphanumeric file names
- No spaces in document names
Categorization of Changes
Minor Changes
- Small name spelling corrections
- Gender adjustments
- Minor date of birth variations
- Simple relationship updates
Major Changes
- Significant name modifications
- Date of birth changes over 3 years
- Substantial identity-related updates
Submission Guidelines
- Carefully select appropriate documents
- Verify all information before uploading
- Obtain necessary supporting evidence
- Ensure Aadhaar authentication
Recommended Preparation
- Gather all potential supporting documents
- Scan documents in clear PDF format
- Check document eligibility
- Prepare for Aadhaar OTP verification
This comprehensive guide provides detailed insights into the documentation requirements for EPFO Online Joint Declaration, helping members navigate the update process effectively.